Study Session Agenda
PUBLIC NOTICE CASA GRANDE CITY COUNCIL MEET FOR A STUDY SESSION MONDAY, JULY 7, 2008 – 5:30 P.M. CITY COUNCIL CHAMBERS 510 E. FLORENCE BLVD., CASA GRANDE AGENDA: Presentation/Discussion on a Location for a New City Court Facility | City Manager | | |
Posted at City Hall and Police Department on July 2, 2008, at 5:00 p.m. /s/Gloria Leija, MMC City Clerk Disabled individuals with special accessibility needs may contact Scott Barber, ADA Coordinator for the City of Casa Grande at 421-8600 or TDD 520-421-2035. If possible, such request should be make 72 hours in advance.
Current City Council Agenda
PUBLIC NOTICE CASA GRANDE CITY COUNCIL MEETS MONDAY, JULY 7, 2008 – 7:00 P.M. COUNCIL CHAMBERS - 510 E. FLORENCE BOULEVARD A. | Call to Order | | Ø | Invocation | | Ø | Pledge of Allegiance |
C. | Minutes: | | | C.1 | City Council Special Meeting | June 16, 2008 | | C.2 | City Council Regular Meeting | June 16, 2008 | | C.3 | City Council Special Meeting | June 23, 2008 |
D. | Claims | June 19 and 26, 2008 | Deputy City Manager |
E. | Meeting Agenda Approval | Mayor |
F. | Special Presentations | | | F.1 | Presentation by the Casa Grande Youth Commission | Mayor |
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda. G. | Consent Agenda | | * | G.1 | Final Adoption of Ordinance No. 2520 Adopting the Fiscal Year 2008/09 Property Tax Levy and Establish a Primary Rate and a Secondary Rate | City Clerk | * | G.2 | Resolution Accepting the Provision of Public Services/Benefits from the Boys and Girls Club, and Authorizing the Execution of an Agreement, Not to Exceed $100,000 | City Clerk |
* | G.3 | Resolutions (5) Accepting the Provision of Public Services/Benefits and Authorizing the Execution of Agreements from the following Organizations: Greater Casa Grande Chamber of Commerce - $50,000; Casa Grande Main Street - $45,000; Central Arizona Regional Economic Development Foundation- $146,115; Casa Grande Valley Historical Society - $40,000, and Pinal County Water Augmentation Authority - $20,600 | City Clerk | * | G.4 | Ordinance Conditionally Accepting Dedication of Public Right-of-Ways and Easements for Utilities for Pottebaum Avenue | Public Works Director | * | G.5 | Resolution Authorizing an Agreement Between the City and American Red Cross, Grand Canyon Chapter, and Authorizing Execution of the Agreement | Community Services Director | * | G.6 | Resolution Approving Amendment #1 to the City’s Agreement with Overby Architects for Additional Professional Services, and Authorizing Execution of an Amendment to the Agreement, $20,000 | Community Services Director | * | G.7 | Ordinance Granting a Non-Exclusive Easement to Arizona Public Service Company Located at the Donovan M. Kramer Sr. Industrial Park, Lot 25, Phase IIII, for the Purpose Installing a Utility Cabinet, and Authorizing Execution of Documentation | Public Works Director | * | G.8 | Appointment to the Clean and Beautiful Advisory Board | City Clerk | * | G.9 | Appointment to the Heritage Commission | City Clerk | * | G.10 | Appointments to the Library Advisory Board | City Clerk | * | G.11 | Appointment to the Board of Adjustment | City Clerk | * | G.12 | Appointments to the Casa Grande Youth Commission | City Clerk | * | G.13 | Appointment of Acting City Manager | City Manager |
I. | Award of Contracts | | | I.1 | Resolution Accepting the Proposal for Professional Services from Recon Environmental, Inc. to Provide a BLM R&PP Lands Acquisition Environmental Assessment for Casa Grande Mountain Park, and Authorizing Execution of a Contract, $48,187.50 | Community Services Director | | I.2 | Ordinance Accepting the Proposal for Professional Services from J2 Engineering & Environmental Design to Provide Phase I Design and Development of Construction Documents for Improvements to the ED Hooper Rodeo Park and Paul Mason Sportsplex, and Authorizing Execution of a Contract, $355,181.00 | Community Services Director | | I.3 | Resolution Accepting the Proposal for Professional Services from Kimley-Horn and Associates, Inc. to Provide an Environmental Assessment for the Runway Extension at Casa Grande Municipal Airport, and Authorizing the Execution of a Contract, $159,951.00 | Public Works Director | | I.4 | Ordinance Approving Amendment No. 1 to the City’s Agreement with Southwest Slurry Seal, Inc. and Authorizing Execution of an Amendment to the Agreement, $266,325.36 | Public Works Director |
J. | Boards & Commissions | None |
K. | Ordinances,resolutions,and Other Matters or Subjects Requiring Action by the Council | | | K.1 | Resolution Approving and Ratifying a Grant Agreement with the FAA in the Amount of $153,551.00 for Professional Planning Services to Complete an Environmental Assessment at the Casa Grande Municipal Airport | Public Works Director | | K.2 | Resolution Authorizing the City Manager to Accept Grant Funds from the Arizona Criminal Justice Commission for the City of Casa Grande on Behalf of the Victim’s Assistance Program, $14,000.00 | City Attorney |
| K.3 | Council Direction on Annexation of Property Located West of Thornton Road and Between Peters Road and Selma Highway “Daley Annexation” | Planning & Development Director | | K.4 | Accept Resignation from Council Member Peterson | City Clerk | | K.5 | Authorize Call for Applications to Fill the Council Vacancy and Approve the Schedule | City Clerk | | K.6 | Resolution Final Plat for The Commons at Palm Creek Phase II, 21.97 Acres, Located at the Northeast Corner Henness Road and Florence Blvd. | Planning & Development Director | | K.7 | Final Adoption of Ordinance No. 1178.321 Amending Zoning Ordinance #1178 by Changing the Zoning from Urban Ranch to Planned Area Development on Property Located at the Southeast Corner of Henness Road and Florence Blvd.“Copper Sky Marketplace” | Planning & Development Director | | K.8 | Resolution Final Plat, Re-Sudivision, for the Lake Shore Office Condos, 2.78 Acres, Located North of Kortsen and West of Pinal Avenue | Planning & Development Director |
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L. | Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews | | | L.1 | Public Hearing on Casa Grande Mountain Park Trails Plan | Community Services Director |
M. | EXECUTIVE SESSION: A.R.S. §38-431.03. A. Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes: 7. Discussion or consultation with designated representatives of the public body in order to consider its position and instruction it representatives regarding negotiations for the purchase or lease of real property. Ø Acquisition of Property | City Attorney |
Disabled individuals with special accessibility needs may contact Scott Barber, ADA Coordinator for the City of Casa Grande at 421-8600 or TDD 520-421-8623. If possible, such request should be made 72 hours in advance. Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review in the City Clerk’s Office and Casa Grande Public Library. Posted at City Hall and Police Department on July 2, 2008, at 5:00 p.m. /s/Gloria Leija, MMC City Clerk
Statement of Legal Action Special Meeting
STATEMENT OF LEGAL ACTION PUBLIC NOTICE SPECIAL MEETING CASA GRANDE CITY COUNCIL MEETS MONDAY, JUNE 23, 2008 – 6:00 P.M. COUNCIL CHAMBERS - 510 E. FLORENCE BOULEVARD | Legal Actions
Approved 6/23/08 |
| A. | Call to Order | | B. | Roll Call | | C. | Minutes: | None | | D. | Claims | None | | E. | Meeting Agenda Approval | Mayor | F. | Special Presentations | None |
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda. G. | Consent Agenda | | * | G.1 | Final Adoption of Ordinance No. 2514 Accepting a Bid from Willmeng Construction, Inc. to Provide a New Data Center; and Authorizing Execution of a Contract, $249,000.00 | Adopted | * | G.2 | Final Adoption of Ordinance No. 2515 Accepting a Bid from Otto Environmental Systems (AZ), LLC. for the Purchase of Up to Two Thousand 95-Gallon Refuse Containers; $46.66 per Container Plus Applicable Freight and Tax; and Authorizing Execution of a Contract with Otto Environmental Systems (AZ), LLC. | Adopted |
* | G.3 | Final Adoption of Ordinance No. 2516 Accepting the Proposal for Professional Services from Architekton to Provide Design Services and Support for the New Public Safety Facility, and Authorizing Execution of a Contract, $1,748,253.00 | Adopted | * | G.4 | Final Adoption of Ordinance No. 2517 Accepting the Proposal for Professional Services from EPS Group, Inc. to Provide Design Services for the Cottonwood Lane Reconstruction Design Project, and Authorizing Execution of a Contract, $797,990.00 | Adopted | * | G.5 | Final Adoption of Ordinance No. 1397.08.20 Repealing Sections 8.16, 15.04, 15.08, 15.12, 15.16 and 15.20 of the City of Casa Grande Municipal Code Concerning the City’s Current Building, Health, and Safety Codes; Adopting Various Updated Versions of Building, Health, and Safety Codes and the “August 2008 Casa Grande Amendments to the Building, Health, and Safety Codes” by Reference; Establishing an Effective Date; and Providing Penalties for Violations | Adopted | * | G.6 | Final Adoption of Ordinance No. 1178.323 Amending Zoning Ordinance #1178 and Its Subsequent Amendments by Changing the Zoning from Neighborhood Business to Planned Area Development on Property Located South of Cottonwood Lane and West of Peart Road “Sonora Village” | Adopted |
J. | Boards & Commissions | None |
K. | Ordinances, Resolutions, and Other Matters or Subjects Requiring Action by the Council | | | K.1 | Final Adoption of Ordinance No. 2518 Exercising a Repurchase Option on 20 Unimproved Lots from P.B. Jackson Limited Partnership Pursuant to Contract No. 603-2; Approving the Purchase of Said Lots Pursuant to a Sales Agreement in the Amount of $80,000; and Authorizing Execution of the Agreement | Adopted | | K.2 | Resolution Authorizing the City Manager to Accept Grant Funds from the Arizona Automobile Theft Authority, 2008/09 Law Enforcement Grant for the City’s Police Department, and Authorizing the City Manager and Chief of Police to Execute a Contract, $5,000.00, and Resolution Authorizing the City Manager to Accept Grant Funds from the Arizona Automobile Theft Authority, 2008/09 Public Awareness Grant for the City’s Police Department, and Authorizing the City Manager and Chief of Police to Execute a Contract, $7,207, | Adopted
Resolution 4218 Adopted
Resolution 4219 | | K.3 | Resolution Declaring as a Public Record that Certain Document Filed with the City Clerk and Entitled “June 2008 Amendments to the City of Casa Grande Personnel Policy,” and Ordinance Relating to the City of Casa Grande Personnel Policy; Adopting June 2008 Amendments to the City of Casa Grande Personnel Policy, By Reference; Establishing Severability of the Provisions of the Ordinance; Declaring an Emergency and Establishing an Effective Date | Adopted
Resolution 4220 Adopted
1st reading of Ordinance 2519
approved with an emergency clause | | K.4 | Resolution Adopting the Fiscal Year 2008/09 Annual Budget | Adopted
Resolution 4221 |
| K.5 | Ordinance Adopting the Fiscal Year 2008/09 Property Tax Levy and Establish a Primary Rate and a Secondary Rate | 1st reading of Ordinance 2520
approved, final adoption on 7/7/08 |
L. | Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews | None |
Disabled individuals with special accessibility needs may contact Scott Barber, ADA Coordinator for the City of Casa Grande at 421-8600 or TDD 520-421-2035. If possible, such request should be made 72 hours in advance. Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review in the City Clerk’s Office and Casa Grande Public Library. Posted at City Hall and Police Department on June 19, 2008, at 5:00 p.m. /s/Gloria Leija, MMC
City Clerk
Statement of Legal Action Council Meeting
STATEMENT OF LEGAL ACTION PUBLIC NOTICE CASA GRANDE CITY COUNCIL MEETS MONDAY, JUNE 16, 2008 – 7:00 P.M. COUNCIL CHAMBERS - 510 E. FLORENCE BOULEVARD A. | Call to Order | | Ø | Invocation | | Ø | Pledge of Allegiance |
| Legal Actions
Approved 6/16/08 |
C. | Minutes: | Approved | | C.1 | City Council Regular Meeting | June 2, 2008 | | C.2 | Planning & Zoning Commission | May 1, 2008 | | C.3 | Golf Course Advisory Committee | May 7, 2008 |
D. | Claims | June 5 & 12, 2008 | Approved |
E. | Meeting Agenda Approval | Approved |
F. | Special Presentations | None |
G. | Consent Agenda | Approved with changes: Items G.7 and G.9 were removed. |
All items listed with an asterisk (*) are considered routine matters and will be enacted by one motion and one roll call vote of the Council. There will be no separate discussion of these items unless a Council Member or member of the public so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence of the agenda.
G. | Consent Agenda | | * | G.1 | Final Adoption of Ordinance No. 2513 Accepting a Bid from Solar Traffic Controls, LLC to Provide Two Photovoltaic Powered in Pavement Lighting Systems with Radio Activated Advance Flashing Beacon Systems, and Authorizing Execution of a Contract, $62,299 | Adopted | * | G.2 | Final Adoption of Ordinance No. 2492.1 Approving Amendment #1 to the City’s Agreement with JSA Company Regarding a Change Order to Add Five New Tasks to Complete the Irrigation System at Dave White Municipal Golf Course, and Authorizing the Execution of an Amendment to the Agreement, $140,486.65 | Adopted | * | G.3 | Emergency Expenditure Report for the Repair of an HVAC Unit, $4,550.04 | Approved | * | G.4 | Consider a New Liquor License, Series #12 to Guadalupe Torres, dba. Café de Manuel, 1330 N. Pinal Avenue | Approved | * | G.5 | Resolution Accepting a Bid from Casa Grande Valley Newspapers, Inc. D.B.A. Casa Grande Dispatch to Provide Official Advertising Services; and Authorizing the Execution of a Contract | Adopted
Resolution 4210 | * | G.6 | Resolution Authorizing the Submission of a Proposition 202 Grant Application to the Tohono O’Odham Nation, in the amount of $45,000 for the Purpose of Replacing a 15-Passenger Van for the Boys and Girls Club | Adopted
Resolution 4211 | * | G.7 | Resolution Authorizing the Submission of a Proposition 202 Grant Application to the Tohono O’Odham Nation, in the Amount of $45,000 for the Purpose of Providing a Children’s Enrichment Program for a New Shelter for Against Abuse, Inc. | Adopted
Resolution 4212 with correction on the amount ($77,413.00) | * | G.8 | Resolution Authorizing the Submission of a Proposition 202 Grant Application to the Tohono O’Odham Nation, in the Amount of $415,000 for the Purpose of Providing After School Programs for the Boys and Girls Club | Adopted
Resolution 4213 |
G. | Consent Agenda | | * | G.9 | Resolution Authorizing the Submission of a Proposition 202 Grant Application to the Tohono O’Odham Nation, in the Amount of $15,000 for the Purpose of Providing Grants to Students through the Cesar E. Chavez Memorial Committee of Pinal County | Adopted
Resolution 4214 | * | G.10 | Resolution Authorizing the Submission of a Grant Application to the Governor’s Office of Highway Safety for Grant Funds in the Amount of $25,000 to Cover Overtime for Officers | Adopted
Resolution 4215 | * | G.11 | Resolution Authorizing the Submission of an Application for Arizona Centennial 2012 Legacy Project Designation, and a Grant Application to the Arizona Historical Advisory Committee | Adopted
Resolution 4216 |
I. | Award of Contracts | | | I.1 | Ordinance Accepting a Bid from Willmeng Construction, Inc. to Provide a New Data Center; and Authorizing Execution of a Contract, $249,000.00 | 1st reading of Ordinance 2514
approved, final adoption on 6/23/08 | | I.2 | Resolution Approving Task Order No. 10 to the Agreement with Carollo Engineers to Provide Additional Professional Services as Required by the Bidding Phase Associated with the Water Reclamation Facility Phase III Expansion, as Part of the Water Reclamation Facility Expansion; and Authorizing Execution of an Amendment to the Agreement, $171,384.00 | Adopted
Resolution 3060.9 | | I.3 | Ordinance Accepting a Bid from Otto Environmental Systems (AZ), LLC. for the Purchase of Up to Two Thousand 95-Gallon Refuse Containers; $46.66 per Container Plus Applicable Freight and Tax; and Authorizing Execution of a Contract with Otto Environmental Systems (AZ), LLC. | 1st reading of Ordinance 2515
approved, final adoption on 6/23/08 |
I. | Award of Contracts | | | I.4 | Ordinance Accepting the Proposal for Professional Services from Architekton to Provide Design Services and Support for the New Public Safety Facility, and Authorizing Execution of a Contract, $1,748,253.00 | 1st reading of Ordinance 2516
approved, final adoption on 6/23/08 | | I.5 | Ordinance Accepting the Proposal for Professional Services from EPS Group, Inc. to Provide Design Services for the Cottonwood Lane Reconstruction Design Project, and Authorizing Execution of a Contract, $797,990.00 | 1st reading of Ordinance 2517
approved, final adoption on 6/23/08 |
J. | Boards & Commissions | None |
K. | Ordinances, Resolutions, and Other Matters or Subjects Requiring Action by the Council | | | K.1 | Resolution Declaring as a Public Record Certain Documents Pertaining to the City’s Building, Health, and Safety Codes, and the August 2008 Amendments thereto, and Ordinance Repealing Sections 8.16, 15.04, 15.08, 15.12, 15.16 and 15.20 of the City of Casa Grande Municipal Code Concerning the City’s Current Building, Health, and Safety Codes; Adopting Various Updated Versions of Building, Health, and Safety Codes and the “August 2008 Casa Grande Amendments to the Building, Health, and Safety Codes” by Reference; Establishing an Effective Date; and Providing Penalties for Violations | Adopted
Resolution 4217 1st reading of Ordinance 1397.08.20
approved, final adoption on 6/23/08 | | K.2 | Ordinance Exercising a Purchase Option on 20 Unimproved Lots Pursuant from P.B. Jackson Limited Partnership Pursuant to Contract No. 603-2; Approving the Purchase of Said Lots Pursuant to a Sales Agreement in the Amount of $80,000; and Authorizing Execution of the Agreement | 1st reading of Ordinance 2518 approved, final adoption on 6/23/08 | | K.3 | Direction to Staff on Annexation of Property, Grande Valley #4, 480 Acres m.o.l., Located East of N. Indian Valley Road, One and a Half Miles West of Montgomery Road, and Over a Mile South of the Maricopa-Casa Grande Highway | Proceed with Annexation |
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L. | Public Meetings, Public Hearings, Open Record Reviews, and Closed Record Reviews | | | L.1 | Public Hearing & Ordinance Amending Zoning Ordinance #1178 and Its Subsequent Amendments by Changing the Zoning from Neighborhood Business to Planned Area Development on Property Located South of Cottonwood Lane and West of Peart Road “Sonora Village” | Hearing held.
1st reading of Ordinance 1178.323 approved, final adoption on 6/23/08 |
| M. | EXECUTIVE SESSION: ARS §38-431.03. Executive Sessions - Upon a public majority vote of the members constituting a quorum, a public body may hold an executive session but only for the following purposes:
1. Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that such discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with such notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether such discussion or consideration should occur at a public meeting. Ø City Manager’s Evaluation | Meeting held. | N. | Reports |
Disabled individuals with special accessibility needs may contact Scott Barber, ADA Coordinator for the City of Casa Grande at 421-8600 or TDD 520-421-8623. If possible, such request should be made 72 hours in advance. Note: This meeting is open to the public. All interested persons are welcome to attend. Supporting documents and staff reports, which were furnished to the Council with this Agenda, are available for review in the City Clerk’s Office and Casa Grande Public Library. Posted at City Hall and Police Department on June 12, 2008, at 5:00 p.m. /s/Gloria Leija, MMC City Clerk
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