Special Meeting
ARTS & HUMANITIES COMMISSION
MINUTES OF THE MEETING
HELD IN THE COUNCIL CHAMBERS
510 E. FLORENCE BOULEVARD, CASA GRANDE, AZ 85122
WEDNESDAY, SEPTEMBER 16, 2009
A. Call to Order:
Chairman Ewan called the meeting to order at 4:33 p.m.
The following members were present:
Alice Ewan
Christine Deaton
Victor Hammond
Paul Lipscomb
Jason Taylor
Susan Wortman
Claudell Young
Also present:
Gloria Leija City Clerk
Remilie Miller Deputy City Clerk
Melissa St. Aude Reported, Dispatch
Ana Medina Member, Cesar E. Chavez Memorial Committee of Pinal County
Debbie Martin Paramount Foundation of Central Arizona, Inc.
Lynn Fitzgerald Casa Grande Main Street
B.
Minutes: None
C. Reports: None
D.
Unfinished Business: None
E.
New Business:
E.1 Review Proposals for FY09/10 Local Transportation Assistance
Funds (LTAF) and Recommend Grant Awards to City Council
City Clerk Leija reported that five (5) applications were received for consideration of fiscal year 2009-2010 Local Transportation Assistance Fund (LTAF) grants:
Organization
Requested
Amount
Project
Cesar E. Chavez Memorial Committee of Pinal County
712 N Main St
Eloy AZ 85231-2037
POC: Ana Medina, Committee Member
Tel: (520) 466-7765 $2,500.00 Funding for 4th Annual Celebration, events include Dia de los Muertos, Kick-off Celebration, Performing Arts & Arts Contest.
Paramount Foundation of Central Arizona, Inc.
420 N. Florence Street
Casa Grande, AZ 85122
POC: Deborah Martin, President/Board Member
Tel: (520) 450-0705 $8,607.50 Staging Curtains
Art Restoration
Overhead/Electrical
Paramount Foundation of Central Arizona, Inc.
420 N. Florence Street
Casa Grande, AZ 85122
POC: Deborah Martin, President/Board Member
Tel: (520) 450-0705 $1,900.00 80th Anniversary Celebration for the Paramount Theater
Casa Grande Main Street
110 W. 2nd Street
P.O. Box 10062
Casa Grande, AZ 85230
POC: Lynn Fitzgerald, Executive Director
Tel: (520) 836-8744 Fax: (520) 421-0676 $2,000.00 Phase II of the Landscape Enhancement Project for Florence Street in the Historic Downtown District
Casa Grande Valley Historical Society, Inc.
110 W. Florence Boulevard
Casa Grande, AZ 85222
POC: Patty Norris, President
Tel: (520) 836-2223 Fax: (520) 836-5065 $5,000.00 Marketing (Internet)
$20,007.50
City Clerk Leija requested the Commission table the proposal received from Casa Grande Valley Historical Society, Inc. The applicant was not informed of the meeting and is not in attendance to present their proposal.
City Clerk Leija conveyed that for the fiscal year 2009-2010, the Arts and Humanities Commission received Local Transportation Assistance funds in the amount of $25,000.00 (10% of LTAF for Qualify of Life Projects).
The Commission gave the representatives from each organization requesting LTAF funding, the opportunity to present their proposal and answer the Commission’s questions.
The Commission then reviewed all four (4) applications. The Commission based their recommendations on the criteria outlined in the application form for LTAF grants.
Organization
Requested
Amount
Project
Cesar E. Chavez Memorial Committee of Pinal County
712 N Main St
Eloy AZ 85231-2037
POC: Ana Medina, Committee Member
Tel: (520) 466-7765 $2,500.00 Funding for 4th Annual Celebration, events include Dia de los Muertos, Kick-off Celebration, Performing Arts & Arts Contest.
Recommendation
Member Wortman moved to recommend to City Council for LTAF Award of $2,500. Vice Chairman Taylor seconded the motion and was carried unanimously.
Member Deaton declared a conflict of interest and did not participate in the discussion or voting on this item.
Organization
Requested
Amount
Project
Paramount Foundation of Central Arizona, Inc.
420 N. Florence Street
Casa Grande, AZ 85122
POC: Deborah Martin, President/Board Member
Tel: (520) 450-0705 $8,607.50 Staging Curtains
Art Restoration
Overhead/Electrical
Recommendation
Vice Chairman Taylor moved to recommend to City Council for LTAF Award of $3,607.50.
Their being no second, motion failed.
Member Hammond moved to recommend to Council for LTAF Award of $8,607.50. Member Young seconded the motion and were carried with a 5-1 voice vote, with Member Deaton abstaining as stated above.
Member Deaton declared a conflict of interest and did not participate in the discussion or voting on this item.
Organization
Requested
Amount
Project
Paramount Foundation of Central Arizona, Inc.
420 N. Florence Street
Casa Grande, AZ 85122
POC: Deborah Martin, President/Board Member
Tel: (520) 450-0705 $1,900.00 80th Anniversary Celebration for the Paramount Theater
Recommendation
Member Wortman moved to recommend to City Council for LTAF Award of $1,900. Member Young seconded the motion and were carried with a 5-1 voice vote, with Member Deaton abstaining as stated above.
Organization
Requested
Amount
Project
Casa Grande Main Street
110 W. 2nd Street
P.O. Box 10062
Casa Grande, AZ 85230
POC: Lynn Fitzgerald, Executive Director
Tel: (520) 836-8744 Fax: (520) 421-0676 $2,000.00 Phase II of the Landscape Enhancement Project for Florence Street in the Historic Downtown District
Recommendation
Member Hammond moved to recommend to City Council for LTAF Award of $2,000. Member Deaton seconded the motion and was carried with a 5-2 vote.
City Clerk Leija announced that Council action would be prepared to recommend that Mayor and Council approve the FY 2009-2010 Local Transportation Assistance Fund (LTAF) Grants in the amount of $15,007.50. A remaining balance of $5,000.00 is available for the FY09/10 LTAF Grants.
E.2 Review and Offer Recommendation for
Cook Plaza Dedication Program
City Clerk Leija provided the Commission a draft copy of the program for the Cook Plaza Dedication for their review and comments.
City Clerk Leija conveyed that she intends to place collage pictures of the different art pieces and the center picture would be the entry-sign for the Cook Plaza on the front page of the program.
City Clerk Leija reported that Joe Tyler, Artist email her and indicated that the trellis is 80% complete and the sign is ready to be installed by the end of month.
City Clerk Leija confirmed with the Commission if they still want to add a song/poem during the dedication.
Vice Chairman Taylor suggested contacting the Cook family if they are interested of having a song or poem presented at the dedication.
In response to Vice Chairman Taylor, City Clerk Leija stated that the pictures and bio of Pauline and John Cook will be included on the program brochure.
City Clerk Leija stated that she will make the changes to the program and will include another draft of the program for the Commission’s review at their October meeting.
F.
Miscellaneous:
Chairman Ewan requested for the Staff to provide the Commission information regarding the City’s Leadership Academy. She encouraged the Commission to participate in this program.
Chairman Ewan announced that the City Clerk will schedule a study session for the Commission to discuss the overview of the roles and responsibilities of the Arts & Humanities Commission.
City Clerk Leija conveyed that she will provide possible dates to schedule a study session at the next Commission meeting.
G.
Adjournment:
There being no further business for discussion, the meeting was adjourned at approximately 5:54 p.m.
Alice Ewan
Chairman
